Businesses circulate, submit, send, and receive documents every day. Some have to deal with hundreds of them within an eight-hour window. In the digital age, most paperwork isn’t on actual paper. Instead, they are in portable document format (PDF)—and if not, they should be.
Why is PDF the most popular document format for business?
There are several advantages to PDFs: one, you don’t have to spend money on ink and paper; two, files can be shared instantly; and three, you can access them on any device without messing up the formatting.
How do you create a quick and easy, low-cost PDF?
How To Create PDF
Creating PDFs is simple when you have the right software.
Here are the general steps in creating a PDF:
- Go to your PDF platform.
- Click on Create PDF.
- Select the specific type of PDF you need.
- Customize your PDF.
- Save the file.
Is PDF Affordable?
PDF is not free. On the question of affordability, it depends on the platform. Some established brands charge a premium for their platforms.
The good news is there are affordable options available. For low-cost PDFs, look for a company that offers tiered service. Not all companies have the same PDF requirements and create the same volume of documents. With tiered options, you can choose the best and most affordable one based on your PDF needs and budget.
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Top 3 PDF Platforms
Many companies provide the needed tools to create and customize your own PDFs. Here are some of the best in the business:
Adobe Acrobat
Adobe is the most popular PDF software. After all, it was Adobe Systems that created the file format. In 2008, the company released it as an open standard, which is why there are now hundreds of software and tools for PDF creation.
Foxit PDF Reader
Created by China-based Foxit Software, Foxit PDF Reader is a freemium PDF platform that is multilingual to boot. It initially became popular for its small file sizes, which were optimal for startups.
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PDFMONKEY
As technology continues to evolve, so does PDF generation. PDFMONKEY aims to continually improve PDF creation. It has automated the process so users can manage their templates and insert dynamic data on their dashboards. It provides simple PDF creation that is quick and easy on a budget.
PDF Creation with PDFMONKEY
You don’t need to be a developer to create a PDF that is tailor-fit for your brand. With PDFMONKEY, you can do it in three easy steps:
1. Build Templates
PDFs don’t have to be boring. PDFMONKEY has a dashboard where you can build templates that fit your brand’s personality. If you’re using the macOS operating system, make sure to use a VPN for Mac to keep your dashboard secure, especially when working remotely or on public networks. According to Cybernews, a VPN ensures your sensitive business data is encrypted and protected from potential threats.
2. Call the API
The platform uses JSON (JavaScript Object Notation), which is a compact and efficient format.
3. Start Using the PDF
The PDF is now ready for use and eventually distributed to employees, clients, customers, and more.
To get a feel of how easy and quick it is to create a PDF on PDFMONKEY, register on the platform and start PDF generation for free.
Resources
Henderson, S. (2012, June 7). Top 10 Reasons to Use PDF Files. Vitrium.com. https://www.vitrium.com/blog/document-security-protection-drm-blog/top-10-reasons-to-use-pdf-files. Accessed 16 May 2023.
Adobe. Why PDF Is the Best File Format. Adobe.com. https://www.adobe.com/acrobat/hub/resources/why-pdf-is-best-format-for-business.html. Accessed 16 May 2023.
