What is Microsoft Teams, and Who Should be Using It?

Microsoft Teams was released as part of the Office 365 productivity suite in November 2016. Teams is a collaboration tool that brings together chat, voice, video, and file-sharing in one place. It’s intended for usage by local, remote, and dispersed teams. 

It is a Microsoft-developed proprietary business communication platform that is part of the Microsoft 365 family of products. Teams connect primarily with Slack, a similar service that provides workspace chat and videoconferencing, as well as file storage and application integration.

It’s a chat-based collaboration tool with document sharing, online meetings, and a boatload of other useful features for businesses. Superb team space is required to make innovative decisions and engage with one another. 

This is considerably easier to achieve using shared workspace software, primarily if a team is based in an extensive organization, has many remote employees, or comprises a vast number of team members. An easy way you could be on top of the loop is setting it all up through PowerApps Services by Valto.

Microsoft Teams has several characteristics that set it apart from competing for collaboration software:

Teams and channels are two types of groups.

Channels, which are discussion boards between teammates, make up teams.

Within channels and teams, there are discussions.

In the General channel, all team members can watch and add to different conversations. They can use the @ function to invite other team members to different conversations, similar to Slack.

A chat room is available.

Most collaboration apps include an introductory chat feature that allows teams, organizations, and individuals to communicate.

SharePoint allows you to store documents.

Every Microsoft Teams team will have a SharePoint Online site, a primary file library folder. All files shared across all discussions will be saved to this folder automatically. For sensitive data, permissions and security options can be modified.

Video conferencing and screen sharing are both available via the internet.

Take advantage of seamless and quick video conferences with colleagues or clients outside your company. On a collaborative platform, a good video call function is a must-have. Quick and straightforward desktop sharing for technical support and multi-user real-time partnership is also available.

Meetings are held over the internet.

With an online meetings purpose that can host up to 10,000 individuals, this tool can help to improve the company-wide meetings, communications, and even training. Anyone from outside or inside a company can participate in online meetings. A scheduling tool, a note-taking program, file uploading, and in-meeting chat messaging are all included in this function.

Audio conferencing is a method of communicating over the internet.

This is a feature that not many collaborative platforms offer. Anyone can join an online conference via phone using audio conferencing. With a dial-in number covering hundreds of cities, even individuals on the go can join without needing to be connected to the internet. It should be noted that this will necessitate an additional license.


Microsoft Teams is a comprehensive, feature-rich collaboration and sharing platform that enables employees from various locations to collaborate and share information as a single, functioning entity. Microsoft Teams connect is known for its stability, security, privacy, and ease of use.

Hence, overall, it can be said that Microsoft Teams is great to be used by organizations as it helps in robust and seamless communication in the best way possible.